Job details

Zutari: Co-creating an engineered impact.

Zutari is a well-established, management-owned engineering firm with almost 90 years' experience. As human-centred engineering consultants and advisors, we are trusted by our clients, business partners, communities and other stakeholders across Africa.

We co-create engineering solutions that have a positive impact and improve people's lives. Zutari values inclusion and recognises the importance of a diverse, talented workforce, believing that people need other people to succeed.

What kind of talent do we pursue?

We employ people with the right attitude and a positive mindset, who are motivated by doing the right thing, getting things done and share a sense of urgency. People who have an impact in our teams and broader community. People who think differently and connect with those around them to co-create new opportunities and leave a meaningful legacy.

Role responsibilities

At Zutari, we recognise that if we want to continue creating great experiences for our clients and communities, we must do this for our employees as well.  

This role exists to enhance the employee experience, drive engagement, and support the delivery of the organization’s strategy. You will act as a trusted advisor and consultant to People Consultants and People Business Partners across Africa, providing exceptional service to business leaders and employees while ensuring processes are simple, efficient, and compliant.

As the primary liaison for the Kenya Leadership, you will deliver high-level administrative and strategic support, ensuring seamless coordination of priorities and effective communication with internal and external stakeholders. Your ability to anticipate needs, build rapport at all levels, and confidently share recommendations aligned with Zutari’s objectives will be critical to success.

This is a unique opportunity to shape a new role, influence how we evolve, and create a lasting impact on our people and communities. By bringing ideas to life, you will help us WOW employees and contribute to making a bigger difference in the world.

Human Resources

• Mobility: Coordinate mobility and immigration processes across the group.
• Employee Records: Maintain accurate HR databases, attendance, and personal files.
• Recruitment Support: Post job ads, screen resumes, schedule interviews, and manage new hire logistics.
• Payroll & Benefits: Gather payroll data, manage leave requests, and assist with benefits enrolment.
• Employee Support: Serve as first point of contact for policy questions, grievances, and HR inquiries.
• Documentation & Compliance: Prepare contracts, update policies, ensure legal compliance, and manage HR documents.
• Reporting: Generate HR reports on trends, turnover, and compliance.
• Training & Development: Organize training sessions and events.

Key Role Office Administration 

• Calendar & Meeting Management: Manage executive calendars, schedule meetings, prepare agendas, and track action items.
• Travel & Expense Coordination: Arrange travel and accommodation; process reimbursements and track expenses.
• Communication & Correspondence: Handle emails, calls, and messages; draft and distribute reports and documents.
• Document & Information Management: Organize and maintain records; retrieve information for decision-making.
• Stakeholder Management: Build relationships, act as liaison, and ensure effective communication across teams.
• Project Coordination: Support projects through research, data analysis, reporting, and milestone tracking.
• Administrative Support: Manage office supplies, filing systems, and finance-related tasks.
• Ad Hoc Projects: Assist with special projects and adapt to evolving organizational needs.

Minimum requirements

• Bachelor’s Degree/Diploma in HR Management or related field (Business/Commercial Management advantageous).
• 0–5 years’ experience in HR administration and/or executive assistance.
• Proficiency in Microsoft Office Suite.
• Strong communication, multitasking, and organizational skills.
• Experience working across multiple geographies.

Skills, and characteristics 

• Expertise in mobility and immigration across the continent.
• Proficiency in Microsoft Office Suite and productivity tools.
• Strong calendar, travel coordination, and expense management skills.
• Excellent document management and record-keeping.
• Ability to draft and proofread professional documents.
• Outstanding organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong problem-solving and proactive mindset.
• High integrity and confidentiality.
• Exceptional written and verbal communication.
• Ability to work independently and within a matrix structure.
• Consulting and customer service orientation.
• Strong networking and relationship-building skills.
• Ability to facilitate short training sessions.
• Business analytics application to drive outcomes.